A simple guide to how events work at Time Out On Pine, including reserved space, semi-private celebrations, full venue buyouts, food, drinks, and add-ons.
Here's the basic difference between large reservations, semi-private events, and full venue buyouts.
The cost depends on the event format and what the host wants to cover. Some events are mostly guest-paid. Others are hosted packages.
For a basic large reservation, there is usually no room rental fee. Guests order their own food and drinks. The host can choose to add food trays, drink tickets, or another simple upgrade — but is not on the hook for the whole group's tab.
Semi-private events can stay simple or be built into a more hosted experience. Many groups use a hybrid setup — the host covers food or the first round, and guests order individually after that. There is no requirement to pay for every guest.
Full buyouts are the only setup with a minimum spend, because the venue is reserved exclusively for your group. The minimum is applied toward the actual event — food, drinks, DJ service, drink tickets, and approved add-ons — not paid as a separate fee.
This is where most event planning gets confusing, so here's the simple version.
You can keep drinks fully guest-paid, cover part of the night, or create a hosted bar package.
Guests order and pay individually. This is the simplest option for large reservations and casual semi-private events.
The host covers a set number of drinks per guest or for the group. Once tickets are used, guests can continue ordering on their own.
The host sets a total bar amount. Once that amount is reached, the event switches to cash bar.
Hosted beer and wine package for a set guest count and time period.
Hosted cocktail package for groups that want mixed drinks included.
Hosted full bar package for more inclusive private events.
Soda, water, and coffee are complimentary.
Food is served buffet-style. Most groups choose a few trays based on guest count, party style, and budget.
Most buffet trays range from $110–$195 per tray.
A good starting point is 1 tray per 12 guests.
| Guest count | Suggested trays |
|---|---|
| Up to 24 guests | 2 trays |
| 25–36 guests | 3 trays |
| 37–48 guests | 4 trays |
| 49–60 guests | 5 trays |
| 61–72 guests | 6 trays |
| 73–84 guests | 7 trays |
| 85–96 guests | 8 trays |
| 97+ guests | Add 1 tray per additional 12 guests |
Actual pricing depends on which trays you choose.
A few common upgrades that hosts ask about.
Typical 4-hour event: $400. Includes professional DJ service, sound system, dancefloor lighting, and music direction based on the event.
Includes edited social media/event photos from your celebration.
Hosts may receive $250 off if they allow approved event photo/video coverage for Time Out On Pine marketing use. Requires a signed media release.
It is not a separate room rental fee. It is the spending floor required for private access, and it can be applied toward food, drinks, DJ service, drink tickets, and approved add-ons.
The most common questions we get during planning.
Not necessarily. For large reservations and many semi-private events, guests can order and pay individually. Hosts can choose to add food trays, drink tickets, a bar stipend, or hosted packages if they want.
Basic large reservations usually do not have a room rental fee. Full venue buyouts use a minimum spend model. Semi-private event pricing depends on the setup.
Yes. That is usually the simplest setup for large reservations and casual semi-private celebrations.
Most buffet trays range from $110–$195. A good starting point is 1 tray per 12 guests.
Hosted drink packages start at $20/person/hour for beer and wine, $25/person/hour for cocktails, and $30/person/hour for full bar. Cash bar, drink tickets, and bar stipends are also available.
Minimum spend applies to full venue buyouts, not basic large reservations.
No. Outside alcohol is not allowed due to our liquor license.
Cakes, balloons, and decorations are allowed. Confetti and glitter are not allowed.
Food and beverage selections should be finalized 5 days before the event.
Your event coordinator can help confirm the best setup based on your date, guest count, and what you want the host to cover.