Private Event Options, Pricing & Packages
Compare large reservations, semi-private celebrations and full venue buyouts, then build your event with flexible bar options, buffet food, music and upgrades.
Event Formats Overview
Here's the basic difference between large reservations, semi-private events, and full venue buyouts.
Large Reservation
- Reserved table or booth
- Guaranteed seating
- Optional birthday toast
- Guests order individually
Semi-Private Event
- Reserved VIP section
- Event service
- DJ shoutouts when available
- Hosted drink options
- Optional buffet food
- Music options when scheduling allows
Full Venue Buyout
- Exclusive venue access
- Full bar service
- Dance floor and nightclub lighting
- Flexible music options
- Buffet food options
- Event staffing
- Capacity up to 150 guests
Understanding Event Costs
Semi-private events and full venue buyouts use a minimum-spend model. The minimum is the amount the host commits to spend on eligible event components, not a separate room-rental charge.
Large Reservations
Guests order individually. Large Reservations include guaranteed seating but do not include a private section, hosted packages, buffet service or dedicated event entertainment.
Semi-Private Events
Multiply the guaranteed guest count by the applicable time-block rate. A 15-guest minimum and $600 spending floor apply.
- Daytime: $25 per person
- Early Evening: $30 per person
- Night: $40 per person
Full Venue Buyouts
The entire venue is reserved exclusively for your group. Food, hosted drinks, DJ service, sound rental and approved upgrades can all count toward the minimum.
20% automatic gratuity applies. Time Out On Pine absorbs Pennsylvania sales tax as a courtesy.
Host-Paid vs Guest-Paid Options
This is where most event planning gets confusing, so here's the simple version.
Host Covers Part or All of the Event
- Bar packages
- Drink tickets
- Bar stipend
- Buffet food
- DJ service
- Sound System Rental
- Approved upgrades
Guests Pay Individually
Drink Options
You can keep drinks fully guest-paid, cover part of the night, or create a hosted bar package.
Cash Bar
Guests purchase their own drinks individually. Cash-bar purchases do not count toward the host's minimum spend.
Drink Tickets
Provide each guest with a set number of hosted drinks while keeping the rest of the bar guest-paid.
Bar Stipend
The host selects a total hosted bar amount. Once the stipend is reached, the bar may transition to guest-paid purchases.
Beer & Wine Package
Cocktail Package
Full Bar Package
Soda, water and coffee are complimentary.
Buffet Food Options
Food is served buffet-style. Choose from the menu below based on your guest count, party style and budget.
| Item | Price |
|---|---|
| Grilled Vegetables | $120 |
| Beef Tacos, 30 | $180 |
| Shrimp Tacos, 30 | $160 |
| Chicken Tacos, 30 | $150 |
| Grilled Shrimp | $175 |
| Chicken Wings, 100 | $165 |
| Carbonara Pasta | $140 |
| Carbonara Pasta without bacon | $110 |
| Shrimp Pesto Pasta | $140 |
| Vegetarian Pasta | $120 |
| Burger Sliders, 30 | $195 |
| Meatball Subs, 25 | $170 |
| Deli Sandwich Tray | $180 |
| Fruit and Veggie Tray | $50 |
| Caesar Salad | $50 |
| Fries or Potato Wedges | $50 |
Add-Ons & Upgrades
A few common upgrades that hosts ask about.
DJ Service
A professional Time Out On Pine DJ, full house sound system and dance-floor lighting.
Sound System Rental
Provide your own playlist while our staff connects and operates it through the venue's professional sound system.
Event Photography
Professional event photography with edited images suitable for sharing and social media.
Semi-Private Events & Full Venue Buyouts
Semi-Private Events & Full Venue Buyouts
Semi-private events and full venue buyouts both use a minimum-spend model.
A minimum spend is not a room-rental charge. It is the amount the host commits to spend on eligible food, hosted drinks, music and approved upgrades. The venue or reserved area is included within that event structure.
Full Venue Buyout Minimums
| Day | Daytime | Early Evening | Night |
|---|---|---|---|
| Monday | $800 | $1,200 | $2,000 |
| Tuesday | $800 | $1,200 | $2,000 |
| Wednesday | $1,000 | $1,500 | $2,500 |
| Thursday | $1,200 | $2,000 | $3,500 |
| Friday | $1,500 | $3,000 | $5,000 |
| Saturday | $2,000 | $4,500 | $7,500 |
| Sunday | $1,200 | $1,800 | $3,000 |
Common Questions
The most common questions we get during planning.
A minimum spend is the amount the host commits to spend on eligible event components. Food, hosted drinks, drink tickets, bar stipends, DJ service, Sound System Rental and approved upgrades can count toward it. It is not an additional room-rental fee.
Semi-private minimums are $25 per person for Daytime events, $30 per person for Early Evening events and $40 per person for Night events. A 15-guest minimum and $600 spending floor apply.
A $500 opening fee applies to any Daytime event or any event held on Sunday, Monday or Tuesday. It is charged only once and does not count toward minimum spend.
Outside DJs are not permitted. You may book a Time Out On Pine house DJ or provide your own playlist through our staff-operated Sound System Rental. Both options are $100 per hour.
Yes. With the Sound System Rental, you provide the playlist and our staff connects and operates it through the house sound system.
No. Purchases made individually by guests do not count toward the host's minimum. Host-paid bar packages, tickets and stipends do count.
A 20% automatic gratuity is added to the final event subtotal and goes to the event staff.
Time Out On Pine currently absorbs Pennsylvania sales tax as a courtesy.
A 25% deposit based on the estimated event minimum is required to secure the booking.
The guaranteed guest count and final food and beverage selections are due five days before the event.
Semi-private billing is based on the guaranteed guest count or actual attendance, whichever is higher.
Deposits are fully refundable when an event is cancelled at least 30 days in advance. Within 30 days, the deposit is non-refundable but may be applied toward a rescheduled event held within 90 days of the original date. Cancellations must be submitted in writing.
No. Outside alcohol is not permitted. Flexible bar packages, tickets, stipends and cash-bar options are available.
Cakes, balloons and approved decorations are permitted. Confetti and glitter are not allowed. Special requests require advance approval.
The venue can accommodate up to 150 guests. The recommended comfort range for many full events is approximately 60–120 guests, depending on layout and setup.
Need Help Matching This to Your Event?
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